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Using the Media Configuration Tool

January 13, 2017

Rachel Halford

The Canon Media Configuration Tool allows you to manage and customize your papers on the front panel of your printer as well as your printer driver. This tool can be very helpful in reducing excess paper options, creating easy-to-find custom paper names, re-ordering to create intuitive menus, and backing up and restoring your paper types.

Getting Started

Launch the Media Configuration Tool from the Canon Utilities folder in your Applications folder, or from the Canon Quick Utility Toolbox. The Media Configuration Tool will search for your Canon printer, so make sure the printer is powered up and awake before you launch.

When the main window opens, it will show you the paper types that are currently stored on your workstation. You can register up to 25 unique paper types in your printer driver and front panel. When you select a paper category, such as Photo Papers, you will see all of the corresponding papers listed in the window to the right. Each paper type will list the name that is used on the front panel of the printer and the corresponding name in the printer driver.

Highlight your desired paper type and click the Info icon to launch the Simple Paper Reference. This window will tell you key settings at a glance including the paper thickness setting, drying time, whether the color calibration is unique or common (for more information on these settings, see Using the Color Calibration Tool), which type of black ink the paper will use, the amount of ink usage, and the ICC profile that is associated with the paper.

Creating a Custom Paper

If you are using third-party papers, you can create a custom paper type to ensure that you use the correct paper settings with every print. To create a custom paper, click the Create Custom Paper Icon. Acquire the custom paper type information by connecting to the internet, then select the paper type that corresponds with the manufacturer’s recommendation. You may see slight differences, as in this example, where the manufacturer recommends Photo Paper Pro Platinum, but the available photo paper types are Light Photo Paper and Heavy Photo Paper. Choose the type that most closely resembles your paper - in this case, Heavy Photo Paper. You can also use the Find Paper Candidates tool to eliminate paper options where the head height is too low for your paper’s weight or thickness.

In the next window, you will create the name that will be used in the printer driver and the printer front panel. Choose a name that will be clear and easy for you to remember. When you click Next, the Media Configuration Tool will establish communication with the printer to upload your new paper type. Once this process is complete, you will be prompted to edit the following settings for the new custom paper:

• Paper Feed Adjustment: Execute the Paper Feed Adjustment to ensure that the paper is feeding correctly between printer carriage passes. The printer will automatically generate and read the paper feed adjustment test.

• Advanced Print Settings: Set the amount of drying time before your printer releases the paper. If your prints are slightly too damp as they come out of the printer, this setting will allow your ink to dry under the printer’s fans for additional time after the print is complete.

• Advanced Paper Settings: In this area you can configure the ink limit for your paper. The Standard option will reference the ink limit that is defined for the Canon Base Paper that you chose when you created your custom paper. Or, you can choose the ink limit option that you think will best fit your paper. Perform a test print to verify that your ink limit is correct. If you see wicking, smearing, or ink pooling on the test print, choose a lower ink limit. If your test print appears faint or desaturated, your ink limit may be too low. You can also create a custom head height adjustment to accommodate your paper’s thickness. When creating a custom head height, be careful neither to set the head height too low, risking a head strike and possibly damaging your print head; nor to set the head height too high, which can cause the droplets of ink to land in an irregular pattern.

• Calibration Target: Execute a Calibration Target to specify the correct calibration settings for your custom paper. These calibration settings will be the reference that the printer will use when you execute a custom calibration for this media.

• ICC Profile: Use this area to set a standard ICC profile for your media type. For more complete information on using ICC profiles, see the accompanying article on Integrating Third-Party ICC Profiles into Your Printing Workflow, which also covers all of these settings and when and how to use them.

When you have completed your custom paper configuration, the Media Configuration Tool will load the new paper information so that it can be accessed from your printer driver as well as the front panel of your printer. You can also choose to save your media information file so that you can easily back up and retrieve your media information.

Taking the time to make use of the Media Configuration Tool can help you increase the quality and consistency of your printed output. By implementing streamlined paper options, easily-identified custom settings, and backups, you can ensure that you are using the exact same settings and getting the results you expect every time you print.

Rachel Halford
Rachel Halford

Rachel has over 15 years of experience in product development, training, and support in color management and inkjet printing at Canon, X-Rite, and the Graphic Intelligence Agency.

Rachel Halford

Rachel has over 15 years of experience in product development, training, and support in color management and inkjet printing at Canon, X-Rite, and the Graphic Intelligence Agency. When she isn’t lending her expertise in writing and training on graphic technology, Rachel enjoys photography, cooking, and exploring the Michigan beaches with her family.

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